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Director, Finance Systems & Process

📁
Finance
💼
Solve(d)
📅
2100049J Requisition #

JOB SUMMARY

Reporting to VP, Client & Growth Operations Director, the Director of Financial Operations leads & manages the day-to-day financial foundation of the SOLVE(D) organization.

The Director will help support the SVP & VP, Director with establishing the overall media financial principles necessary for the organization to run the effectively and efficiently. The Director must be adept and skilled in driving financial operational excellence to deliver an end to end solutions for the optimal business performance.  This person should be able to work with various department within the IPG and/or the MediaBrands network to deliver the overarching operational vision.

This position will provide guidance and financial support to client account teams & agency leadership. This position will also be responsible for supervising junior staff. Job responsibilities include developing financial foundations from end to end perspective. This would include developing financial 101s (i.e. financial roles & responsibilities, timelines, best practices, etc.) client billing, vendor payment/reconciliation, media actualization, accruals, business reporting (i.e. aging, invoice/reconciliation, and fee reports) financial audits and forecasting.

The VP, Director is ultimately accountable for the team who ensures the management of the account operating processes, timeliness and driving consistency of work produced throughout all disciplines. 

CORE COMPETENCIES REQUIRED:

  • A get-it-done mentality and track record of solving large scale operational challenges within various sectors of the agencies to drive overall efficiency and reduce complexity.
  • Ability to develop, lead and effectively scaled the Financial Ways of Working within the agency through a period of rapid growth.
  • Exceptional leadership skills, with the ability to collaborate and influence across an organization.
  • Is a multidimensional thinker, who can draw from a wide range of competencies to analyze a situation into many constituent elements, and then explore connections and potential relationships among the elements, in order to make the strategic decisions with a context of ever-changing circumstances, parameters and variables.
  • Will bring both a strategic and tactical day-to-day mindset to the financial operations.

 

 

 

 

 

KEY AREAS OF RESPONSIBILITY

Included but not limited to:

  • Lead the management of the company-wide day-to-day financial operations, putting in place strong processes and systems allowing the organization to run smoothly and efficiently.
  • Drive change and results by championing operational excellence and performance initiatives to ensure alignment and successful financials rigor.
  • Analyze and evaluate current financial internal operations (tools, methods, processes, procedures) and identify areas of change, improvement and enhancement.
  • Evolve the processes, standards, and technology used across the business
  • Develop, document and implement best practices, standards and other policies and procedures to improve performance within the financial function areas of the company.
  • Lead, motivate, and develop the functional team on an ongoing basis, and provide direct feedback, counsel, and coaching to drive practices and processes and overall company performance.
  • Team up with Account and Finance team leads to ensure account adherence to company and client processes.
  • Utilization/Productivity reports, Analysis of Estimate vs. Actuals, WIP reports, receivable aging.
  • Implement and maintain financial processes as needed. Bring consistency to the various processes including fee proposals, staff plans and labor reconciliations.
  • Understand the scope of work and corresponding fee. Maintain and uphold client compliance requirements per contract.
  • Responsible for ensuring fee is properly recorded and billed on a monthly basis.
  • Oversees client billing processes for media, production and fees, including client maintenance files. Additionally, lead the group for payables, estimates, overages, receivables and approvals and associated processes.
  • Main point of contact for coordination of client & internal financial audits
  • Oversees time reporting/coding process
  • Provide counsel to Client Finance as they coordinate with financial reporting group on general accounting issues.
  • Ensure that Client Finance becomes and is thought of as partners to the rest of the agency, with Account Management
  • Provide leadership to the client finance department. Train, develop and manage the client finance department. Instill a sense of pride and ownership in the work

EXPERIENCE / KNOWLEDGE REQUIRED:

  • Bachelor’s degree or an equivalent combination of education and experience. 
  • Minimum of 8 years of experience in financial operations, change management, and program/project management within an agency or consulting setting.
  • Proficient in advanced functions and formulas to perform VLOOKUP, pivot tables, charts, graphs and data capture
  • Possess advanced understanding of SAP systems
  • Strong operational rigor and the ability to lead large scale initiatives across an organization with experience in driving cross-functional initiatives at the highest levels of a complex organization and ecosystem business.
  • A structured problem solver who can quickly get to the heart of an issue, excels in systems thinking, and is scrappy, determined, logical, and analytical.
  • Have the interpersonal skills, tenacity, and common sense to be an agent of change.
  • Collaborative team player who is also an independent thinker.
  • Self-starter with the ability to engage with stakeholders directly, set agenda and goals and drive the conversation to achieve goals.
  • Ability to build strong and deep relationships both within the team and across the organization to drive results.
  • Exceptional verbal and written communication skills and experience addressing and influencing senior management.
  • Strong results orientation with a dedicated partner focus, proven attention to detail and quality.
  • Maintain a continuous-improvement attitude; able to seek out and implement internal or external best practices, to problem-solve in ambiguous situations, and to thoughtfully earn trust.
  • Demonstrated track record of success in architecting processes to support growth and performance improvement.
  • Proven competencies in financial & business acumen, strategic thinking and planning, conflict management, interpersonal skills, change management, delegation, talent coaching and mentoring, and influence.
  • Ability to lead by example in terms of attention to detail, general work ethic, empathy and internal/external professionalism.
  • Experience across an array of business, reporting and PM tools (including but not limited to Excel, PowerPoint, SharePoint, MS Project,)

 

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