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Integrated Production
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FCB Health NY
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1900010S Requisition #
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The Submissions Coordinator is responsible for consistent submission success. They have full knowledge of all brand submission requirements, are responsible for working with producer and account partners in assembling all submission components including the tagging, linking and uploading of submission files and support materials (including references). The Associate will also take screenshots as needed, as well as maintain the master tag ID, claims lists, and submissions calendar.

ESSENTIAL FUNCTIONS
 
Submissions
Work with brand teams to assist in preparation of submissions, tag and link submissions, and formally upload submission into client-side systems.
 
Compliance
Tag and link references in Vault, Tempo, Zinc, eMAP/oMAP, and other client-specific systems as part of project submission
 
Cross-functional Collaboration
Partner with internal functions to develop and execute scopes of projects, including estimates and timelines, successfully and efficiently

JOB DUTIES & RESPONSIBILITIES

• Work with brand teams to assist in preparation of submissions, tag and link submissions, and formally upload submission into client-side systems.
• Create and maintain a regulatory review calendar to give teams an at-a-glance view of projects.
• Tag and link references in Vault, Tempo, Zinc, eMAP/oMAP, and other client-specific systems as part of project submission.
• Maintain master tag libraries for agency brands.
• Check for uploaded references and retrieve uploaded references as needed.
• Comfortably handle multiple projects for multiple teams concurrently.
• Communicate project status during status meetings and work with Producers on key submission dates for status/project plans.
• Establish and maintain master tag libraries for agency brands.
• Compose bibliographies for reference/project submission as needed.
• Communicate with teams and clients to resolve questions regarding submissions.
• Work with team to find solutions to problems and to make suggestions for improvements.
• Handle OPDP submissions including preparation and internal approval of materials.


REQUIREMENTS:
Bachelor's degree
At least a year of relevant experience
Strong organizational skills





Hours: 9-6 or 4-12; position may require work beyond those hours, including after hours or weekends, as needed or directed.

For U.S. Job Seekers

 

It is the policy of FCB and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.

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