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Integrated Production
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FCBCURE
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180003SF Requisition #
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The Submissions Coordinator is responsible for consistent submission success. They have full knowledge of all brand submission requirements, are responsible for working with producer and account partners in assembling all submission components including the tagging, linking and uploading of submission files and support materials (including references). The Associate will also take screenshots as needed, as well as

maintain the master tag ID, claims lists, and submissions calendar.


 

ESSENTIAL FUNCTIONS


 

Submissions

  • Work with brand teams to assist in preparation of submissions, tag and link submissions, and formally upload submission into client-side systems.

Compliance

  • Tag and link references in Vault, Tempo, Zinc, eMAP/oMAP, and other client-specific systems as part of project submission

Cross-functional Collaboration

  • Partner with internal functions to develop and execute scopes of projects, including estimates and timelines, successfully and efficiently


 

JOB DUTIES & RESPONSIBILITIES

• Work with brand teams to assist in preparation of submissions, tag and link submissions, and formally upload submission into client-side systems.

• Create and maintain a regulatory review calendar to give teams an at-a-glance view of projects.

• Tag and link references in Vault, Tempo, Zinc, eMAP/oMAP, and other client-specific systems as part of project submission.

• Maintain master tag libraries for agency brands.

• Check for uploaded references and retrieve uploaded references as needed.

• Comfortably handle multiple projects for multiple teams concurrently. 
• Communicate project status during status meetings and work with Producers on key submission dates for  status/project plans. 
• Establish and maintain master tag libraries for agency brands. 
• Compose bibliographies for reference/project submission as needed. 
• Communicate with teams and clients to resolve questions regarding submissions. 
• Work with team to find solutions to problems and to make suggestions for improvements. 
• Handle OPDP submissions including preparation and internal approval of materials. 

EDUCATION

  • DEGREE/DIPLOMA AREA OF STUDY REQUIRED/PREFERRED
  • Associates Library and Information Science
  • Bachelors Library and Information Science
  • Masters Library and Information Science


 

MIN EXPERIENCE AREA OF EXPERIENCE REQUIRED/PREFERRED

  • Regulated Industries (Healthcare or Finance) 
  • Library Sciences

 

KNOWLEDGE & SKILLS

  • Microsoft Office
  • Proficiency in Microsoft Word, Excel, PowerPoint
  • Adobe Acrobat
  • Proficiency in Adobe Acrobat
  • Computer-related technologies and applications
  • Competency in current and relevant computer-related technologies and applications
  • Medical Terminology
  • Some familiarity with medical terminology and AMA style


OTHER INFORMATION

  • Hours: 9-6 or 4-12; position may require work beyond those hours, including after hours or weekends, as needed or directed.


For U.S. Job Seekers

 

It is the policy of FCB and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.


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