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Editorial
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Trio
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210001ZO Requisition #

JOB OVERVIEW

The Submissions Coordinator is responsible for consistent submission success. They have full knowledge of all brand submission requirements, are responsible for working with producer and account partners in assembling all submission components including the tagging, linking and uploading of submission files and support materials (including references). The Associate will also take screenshots as needed, as well as maintain the master tag ID, claims lists, and submissions calendar.

ESSENTIAL FUNCTIONS

Submissions
  • Work with brand teams to assist in preparation of submissions, tag and link submissions, and formally upload submission into client-side systems.
Compliance
  • Tag and link references in Vault, Tempo, Zinc, eMAP/oMAP, and other client-specific systems as part of project submission
Cross-functional Collaboration
  • Partner with internal functions to develop and execute scopes of projects, including estimates and timelines, successfully and efficiently


JOB DUTIES & RESPONSIBILITIES
  • Work with brand teams to assist in preparation of submissions, tag and link submissions, and formally upload submission into client-side systems.
  • Create and maintain a regulatory review calendar to give teams an at-a-glance view of projects.
  • Tag and link references in Vault, Tempo, Zinc, eMAP/oMAP, and other client-specific systems as part of project submission.
  • Maintain master tag libraries for agency brands.
  • Check for uploaded references and retrieve uploaded references as needed.
  • Comfortably handle multiple projects for multiple teams concurrently.
  • Communicate project status during status meetings and work with Producers on key submission dates for status/project plans.
  • Establish and maintain master tag libraries for agency brands.
  • Compose bibliographies for reference/project submission as needed.
  • Communicate with teams and clients to resolve questions regarding submissions.
  • Work with team to find solutions to problems and to make suggestions for improvements.
  • Handle OPDP submissions including preparation and internal approval of materials.
EDUCATION
DEGREE/DIPLOMAAREA OF STUDYREQUIRED/PREFERRED
AssociatesLibrary and Information Science
BachelorsLibrary and Information Science
MastersLibrary and Information Science


LICENSES & CERTIFICATIONS
    N/A

EXPERIENCE
MIN YEARSAREA OF EXPERIENCEREQUIRED/PREFERRED
Regulated Industries (Healthcare or Finance)
Library Sciences

KNOWLEDGE & SKILLS
  • Proficiency in Microsoft Word, Excel, PowerPoint
  • Proficiency in Adobe Acrobat
  • Competency in current and relevant computer-related technologies and applications
  • Some familiarity with medical terminology and AMA style

COMPETENCIES
  • Sees details, grades them against a pre-set standard and identifies flaws to monitor the quality of work and make any necessary improvements
  • Creates clear goals, identifies and finds the resources (e.g. time, people, materials) needed to achieve them, and schedules tasks so that work is completed on time
  • Is attentive and shows interest in the subject; Expresses ideas clearly and accurately
  • Practically and objectively identifies one's own performance and abilities; Prioritizes and completes tasks in order to deliver desired outcomes within allotted time frames with minimal or no supervision
  • Possesses openness to different and new ways of doing things, in a variety or situations, and with variety of individuals or groups; Readily modifies, responds to, and integrates change with minimal personal resistance

For U.S. Job Seekers

It is the policy of FCB and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.

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